Welcome to DU! The truly grassroots left-of-center political community where regular people, not algorithms, drive the discussions and set the standards. Join the community: Create a free account Support DU (and get rid of ads!): Become a Star Member Latest Breaking News Editorials & Other Articles General Discussion The DU Lounge All Forums Issue Forums Culture Forums Alliance Forums Region Forums Support Forums Help & Search

hauckeye

(727 posts)
Sun Aug 18, 2024, 11:11 AM Aug 2024

MS Word 365 question

I'm trying to help my non-techy husband with his Word document, but I'm not a Word expert.

He has a section of text with lines of data, he has tabbed across the line to enter each data point:

Name Year Location Other
Name Year Location Other
etc

When he entered the data, he typed it in sorted by year, earliest year to latest year. Then after he saves the document and later opens the document again, Word has sorted that section alphabetically by name.

Does Word think this is a table? I can't figure out how to stop Word from re-sorting this text by name so it can stay sorted by Year.

3 replies = new reply since forum marked as read
Highlight: NoneDon't highlight anything 5 newestHighlight 5 most recent replies
MS Word 365 question (Original Post) hauckeye Aug 2024 OP
a suggestion dslyahoo Aug 2024 #1
Thanks, good suggestion hauckeye Aug 2024 #2
If you convert it to a table, you can sort by any column from the Layout menu lastlib Aug 2024 #3

dslyahoo

(179 posts)
1. a suggestion
Sun Aug 18, 2024, 11:25 AM
Aug 2024

I haven’t tried to duplicate what you are seeing, but I have had to enter text across lines like you suggested. I found the simplest way was to create a table, enter the text, and then for table lines, select none. The text appears, but no lines. Easy to adjust and if any bit of text went longer than expected, the text wrapped around instead of pushing the tabs. Then sort the table on year or whatever else. Would be interested in a more elegant solution if one exists. Hope it works out.

lastlib

(24,986 posts)
3. If you convert it to a table, you can sort by any column from the Layout menu
Sun Aug 18, 2024, 12:13 PM
Aug 2024

If you already have it in text with tabs, just select all the data (with headings if you have them), click Insert>Table>convert text to table, then mark tabs as separator. Then you can do the sort the way you want.

Let us know if you need more help with it.

Latest Discussions»Help & Search»Computer Help and Support»MS Word 365 question